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How to Sell Goods/Services
Our Sales facilities allow charities to sell goods or services online, without charge. They are intended for simple "one off" items. At every point of sale, the buyer is given the option to donate an additional voluntary amount to the charity if they wish to do so.
What you get
For goods, charities might want to sell art works created by beneficiaries for sale for which a basic price achieves all their objectives, or it might apply to sale of a charity calendar where the sale must cover its costs but where the charity wants to make it easy for the buyer to add a voluntary donation.
For services, charities might make provision for advisory services or consultation on the basis that people who can afford to pay for the services to so, but people who do not can have the services for free, or at a reduced charge.
Every time a sale is made, both the buyer and the charity receive a confirming email. The charity has access to all sales through the system at any time, through the "Fund-raiser Home" section that is found from "Charities Home -> Fund-Raisers -> Fund-raiser". Gift Aid arising during the sale is automatically accounted for.
The Pure Charity system is not designed as a replacement for a full sales facility. Its main limitations are set out below.
How to set up Sales
1. Go to Charities Home -> Fund-raising -> New Fund-Raiser
2. To set up the activity:
Enter details of the Fund-raiser (eg. "Charity Sales", "Book Sales" or "Consultations"). A couple of pointers are set out below.2.1 Under "Type" select "Sale of Goods" or "Sale of Services"
3. To set up sales items:
3.1 Click the "Add Item" link.
Gift Aid may arise on additional donations made at the time of sale. Where this is the case, the Pure Charity system accounts for the Gift Aid, subject to the point in the following paragraph.
Gift Aid can be claimed only where payment is made. Where payments are made directly to the charity, details of the payment need to be entered to the Pure Charity system if the Pure Charity Gift Aid report is used as the basis for a Gift Aid claim. Payments can be entered through the section: Members Home -> My Income -> Enter Receipts
Limitations and Conditions
This is designed as a quick a easy facility for charities who sell the occasional item. It is not designed as a full sales system. In particular:
The system does not have a shopping cart facility. This means that buyers can buy unlimited quantities of each item, but they can only buy one item at a time. Buyers have to select an item, pay for it and, if they want buy another item, select it and pay for it separately, and so on.
It does not have a stock facility to disable sales when you have run out of stock. It does not provide the facility to allow buyers to choose between multiple items.
The system does not cater for VAT. For charities that are VAT registered, they must issue a formal VAT invoice outside the Pure Charity system in respect of each item sold.
The system allows payment for goods or services by cheque, bank transfer and standing order. It also accepts credit cards but with a fundamental condition. Where buyers/donors are not happy with their credit card payment, they have a legal right to repayment. Where payment has been passed through to the charity and the buyer/donor subsequently claims a refund, the charity must repay to Pure Charity the full amount of the donation, gross of any charges. This condition applies irrespective of the merits of the claim. In the event the charity believes the buyer/donor should not be entitled to a refund, the charity must deal directly with the buyer/donor and the funds are repayable to Pure Charity even if the buyer/donor relents.
|Pure Charity, PO Box 2382, Slough PDO, SL1 8WD | Tel : 01628 660665 | EMail : firstname.lastname@example.org|